So you want to run a Restart Activate Day Away? 

Click this video to find out more from Rachel. 

In a nutshell

Do you want to bring a taste of the Activate weekend away to your own church?  Do you want to run an event but feel over-stretched by the idea of doing it on your own?  If so, an Activate Day Away is just what you need!

We inspire women to be at the heart of their communities, creating innovative and natural opportunities to share God's love through authentic friendship.

Let’s partner together and we’ll be with you every step of the way.

Below, you'll find five easy steps. We'll be working together to make your event a success. After browsing through this page, don't forget to fill in your Essential Information Form (in Step 3) then you can sit back and be ready for us to contact you to launch the process. (Steps 4 and 5 are for your information and not essential to start the process.)

Feedback from Activate events:

'Women being together can be such a powerful and positive force.'

The balance between practical advice and spiritual guidance was spot on.'

'I felt the seminars had been prepared just for me.'

Read a review of a recent church and Activate collaboration here

We are here to help at any stage in the process so please free to contact us at any time.  If you'd like us to send you a high-res pdf. version of any of the images or downloads, click here or contact us.

1 - What you need to know

Thank you for your interest in hosting an Activate Day Away!  We are really excited to start this journey with you.

This is a short summary of how the collaboration works:

ACTIVATE TEAM - What we’re offering:
Full programme (attached)
Speakers
Booking system
Social media content and promotion materials
Activate Stand

YOUR TEAM - What we ask of you:
Provide and prepare the venue
Promote the day
Registration team
Worship (if possible)
Provide lunch and refreshments

If you haven't already, click these links to find out more:

There is also a helpful flyer which can be printed out to share with your leadership team at church.

2 - Start getting a team together 

Here are some things to think about as a team. This will help you fill out your form.

  • Explain the concept to a few friends or your team
  • Recruit others who are excited by your vision
  • Pray about the event
  • Do you want to inspire the women in your own church, or would you like to join with other churches?
  • Consider the best venue, lunch provision, and anything you would like to do to make it extra-special and welcoming
A - Restart flyer for churches 2022
B - Restart flyer for churches 2022

3 - Fill out and send this Essential Information Form

We now need some more information about you and your church.  Don't forget to click 'submit' at the bottom so we have this info. This will come straight to our Inbox and we can arrange a call to find a suitable date and tweak the programme to fit your preferences.

Essential Information

Finding a date

About the event

Check out our Hints and Tips for a successful day. You can find this in 'Useful Downloads' further down the page.

Promotion

We can design any artwork required for the event free of charge. In order to do this, we will require your church logo, parking information, event times and any other information you think would be useful on a flyer. Please indicate which designs you need. We will provide a pdf. of the posters and images you may need. We recommend either Solopress or Vistaprint for printing. If you need a bit of help we’ll be happy to talk this through with you. We will design and provide pdf. files for the following: flyer, poster, PowerPoint template with an advert for your church, social media promo images and Restart logo.

Privacy Notice

By clicking 'Submit' you are agreeing for us to store and use your information for the purposes of planning and running an Activate Day Away. We do not give any of your details to third parties.

4 - Timeline 

Here's a timeline of what to expect at every stage of the process

- Read through information ( See step 1 - What you need to know)

-  Time to share the vision and build a team (See step 2 - Start getting a team together)

- Request a Day Away (Step 3 - Fill out and send the Essential Information Form)

- Await contact from the Activate team to finalise a date (minimum of a month in advance)

- See if there are any days away in your area for you to attend to get a good idea of what to expect

- Get your printing sorted out so you have posters and flyers (see below)

- Confirm details such as worship team availability, book venue, audio/visual

- Book in team meetings in advance to allocate jobs within your team

- Start to promote your event and direct people to the booking page on our website

- Contact local churches to promote

- Use the personalised promotion materials (found at the bottom of this page)

- Advertise using whatever means possible to get as many guests as you can (set up a laptop at the back of church and help people sign in)

- Finalise programme with the Activate Team (see step 5)

Month before: We will contact you with early indication of  how many have booked in, dietary requirements, etc. (We will be regularly updating you in the month leading up to the event)

Monday before: We will email the  delegates that we are looking forward to seeing them and give any last minute details

Wednesday before: We will send you a registration form to use when checking people in, indicating who has dietary requirements. We will also send a final number of attendees, including any of our team members.  We will transfer £5 per person for you to pay for lunch.

Monday after: We will send delegates a feedback email out, with photos and thank them for coming.

5 - Planning

Programme and timings.

Below you will see a short version of the programme, followed by a detailed breakdown of the timings of the day.  Every group is different but we find this works well with times to socialise and to learn and grow together. This programme can be altered to suit your needs and the amount of people coming to your event. You can add extra worship after lunch and even breakout sessions for bigger groups. We can discuss this with you.

restart programme - online
Generic table version of programme for Restart

Suggested meeting agenda for your own team

Think about the points checklist so you are confident that you haven’t missed anything (do this alongside filling in your booking form)

  • How many people do you need on registration team?
  • How many people do you need on coffee and lunch provision?
  • Ensure two tables and a space for Activate Info Point
  • Who can do toilet checks throughout the day?
  • Where is the best location to serve and eat lunch?
  • Who will be the named contact person for Activate team?
  • Have we booked and confirmed the venue?
  • Who will buy refreshments?
  • Who will order/make lunches? (see below for ideas)
  • Who will organise and manage audio/visual equipment?
  • Who will be the worship team?
  • Who will be there early to open up and set-up?
  • Who is happy to post about the event on our social media?
  • Who is happy to help people book in (with laptop at the back of church)?
  • What info do we need to pass on about parking at the venue?
  • Is there anything we need to consider re. accessibility?
  • Do we want to link with other churches?
  • How will we promote in other churches?
  • Who is going to pack down and lock up?
  • Do we fulfil the criteria to ask St Andrews Bookshop to come?

Set up 

You might like to decorate the room. A little something in the middle of each table and on the drinks table makes all the difference.

Welcome 

Have a playlist or ask the worship team to play as people enter. Make sure you have people who will 'work the room'. Be ready to chat and mingle.

Gift for the guests?

As mentioned in the booking form, do you require a book for each delegate or do you want to give any other welcome gift?

Refreshments 

A nice welcome drink is a way of making people feel pampered and makes it feel like a special occasion.  Tea, coffee, cold drinks, or even hot chocolate. (Remember special dietary requirements)

Lunch

Things that have worked well in the past:

- Jacket potatoes with choice of fillings (beans/cheese/coldslaw). This is great for covering lots of dietary issues such as gluten free (Just check the ingredients in the fillings carefully).

- Platters of sandwiches from local supermarket (make sure you cover all dietary needs).

- Soup and a roll– this is a great option if you have people who can make big quantities of soup!  You could buy in the soup for people with special requirements.

Build your own sandwiches – Buy in lots of rolls, cold meat, cheese and salad and let people make their own lunch.

Put together lunch bags (sandwich, fruit, packet of crisps, biscuit and drink) if you are short on serving space. This allows people to take their lunch outside or back into the main room if you don’t have a dining area. If you have a food prep team, you could get people to tell you what sandwich filling they would like when they register that morning.

If someone loves making brownies/cupcakes or traybakes you could ask them to make cakes, or buy in multipacks from the supermarket.

Keep in mind what the women who are coming would usually choose for lunch.  Several different salads and cold meats might go down well in the summer. You could add one hot element such as a pie, pasty or quiche.

Don’t forget to provide alternatives to regular milk, and some decaf options at your tea and coffee stations.

Here are some helpful downloads and promotion ideas for you to use in your church 

These templates can be personalised with all your information and logos. All of these are available at higher resolution.

Flyers and invitations ready to be updated with your details

Restart invitation ready to customise for your own church
Restart invitation ready to customise for your own church 2

Social Media countdown squares 

These templates can be personalised with all your information and logos. All of these are available at higher resolution.

Powerpoints for church

These templates can be personalised with all your information and logos. All of these are available at higher resolution.

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